Privacy notice

Who we are

Vettedlance is responsible for the personal data described in this notice. Contact: hello@vettedlance.com.

What we collect

• Account: name, email, password (stored as a hash), or your Google account ID if you sign in with Google.
• Profile: headline, phone, location, time zone, languages, fields, education, experience, credentials, links, bio, availability, rate expectation, CV.
• Verification: credential documents you upload, and our decisions on them. Identity check: done on your phone with our verification partner Didit: photos of your ID document (front and back, or a passport photo page), a short video selfie with a liveness check, and the face match between them. We receive and keep Didit's result: the data read from the document (name, date of birth, document type, issuing country, nationality, expiry date and the last four characters of the document number), the liveness and face-match scores and any warnings, plus the document images, selfie and liveness video. These images are stored encrypted, seen only by authorized Vettedlance staff (every viewing is logged), never shared with clients and never used to train AI models. We compare the name and country on the document with your profile.
• Interview: your answers, the questions and the advisory score; integrity signals noted during the interview (for example tab switches, pastes, connection problems); and webcam photos: an identity photo when you start, at two random moments and each time you resume, plus about one photo a minute only if you opt in. Identity photos are compared with the selfie from your identity check by our verification partner Didit (face match). Face and voice checks during the interview run in your browser. Interview recording: with your consent (required to take the interview), your camera video and microphone audio are recorded at low resolution so a Vettedlance reviewer can check your answers and the integrity of the interview. Recordings are stored encrypted with our storage provider, seen by authorized Vettedlance staff (super admins and the reviewer assigned to your interview; every viewing is logged), shared with prospective clients and partners considering you for work (see "Sharing with companies" below), and never used to train AI models unless you opt in by signing a separate data licence with us.
• Sharing with companies: your interview video, screen recording, transcript, scores and verification result may be shared with prospective clients and partners considering you for work, as described in "Sharing with companies" below. Never your ID document images, selfie or liveness video.
• Work and payments: applications and their status, payout method details you choose to give, tax residency and tax form type, payouts.
• Messages: support requests, partner and contact forms.
• Technical: a session cookie and a security cookie; a one-way hash of your IP address for rate limiting. No advertising or analytics cookies.
• Sign-in security: each time you sign in, sign out or a sign-in fails, we record the IP address, approximate location (country, region and city, worked out from the IP address) and device (browser, operating system and device type). We use this only to protect accounts, for example to show you your recent sign-ins and to spot sign-ins you did not make, and keep it for 12 months.
• Marketing consent and terms acceptance: whether you opted in to marketing, when you accepted these terms (version, time and IP address), and any earlier client-sharing consent.

Why we use it

To run your account, review applications, verify experts (with your explicit consent for each document), match you to projects, pay you, answer requests, prevent abuse, and, only if you opted in, send updates about new roles. We rely on your consent, on performing our contract with you, and on our legitimate interest in running a trustworthy expert network.

Sharing with companies

By creating an account and taking a video interview, you agree that Vettedlance may share your interview video, screen recording, transcript, scores and verification result (for example "ID and liveness verified") with prospective clients and partners considering you for work. This is part of the service, as on other expert networks, and a condition of using Vettedlance and taking an interview: you acknowledge it when you sign up and again before each interview, and we record the version you accepted, when, and from which IP address.

• Never ID images. We never share your ID document images, selfie or liveness video. The most a client can receive, under a non-disclosure agreement and after our approval, is a verification summary: verified or not, the type of check, its date, whether the name matches your résumé, and the document type. Never the document number.
• Contact details are shared only when we put you forward for a role. Until then a client sees your first name and last initial and an anonymized résumé.
• Retention. Recordings follow the retention periods below (up to 3 years), so a client can only view a recording within that time.
• Your choice. If you do not agree, your choice is to stop using Vettedlance. You keep your legal rights to see, export and delete your data: deleting your account in Settings removes you from every shortlist shared with companies and deletes your recordings.
• Members who joined before 13 October 2026 and had not agreed to sharing earlier: your interview may be shared from 7 days after we notify you of this update, unless you accept it sooner.

Automated scoring

The automated interviewer produces an advisory score. It never decides on its own: a person reviews every result, and you can ask for a human review and explain your answers.

Who sees it

Authorized Vettedlance staff. Service providers acting for us: Hostinger (hosting, database, email), Google (sign-in with Google, and the Gemini API that powers the automated interviewer), Didit (identity verification and interview face match), and our recording storage provider (Hostinger, or Cloudflare R2 when we move recordings to object storage), which stores interview recordings for us. Prospective clients and partners considering you for work see your interview video, screen recording, transcript, scores and verification result as described in "Sharing with companies", and never your ID images. We never sell your data.

International transfers

Our servers and providers may process data outside your country, including in the United States and the European Union, with appropriate safeguards.

How long we keep it

Account and profile: until you delete your account. ID document images, selfie and liveness video: 90 days after the identity decision, then deleted automatically, both by us and at Didit (longer only if a legal hold applies, for example a fraud investigation or legal claim); the decision and the data read from the document are kept with your account. Interviews and applications: up to 24 months after your last activity, unless you work with us, in which case what contracts and law require. Payment and tax records: as long as tax law requires. Sign-in security records (IP address, approximate location, device): 12 months, then deleted automatically. Interview webcam photos: 90 days, then deleted automatically. Interview recordings (video, audio and screen): up to 3 years after the interview, then deleted automatically, including when they have been shared with companies; you can ask for your recording to be deleted sooner through the Help Center. Evidence you attach to a retake request: until the request is decided and any follow-up is closed.

Your rights

You can see, correct, export or delete your data, withdraw consent, and object to processing. Most of this you can do in your dashboard; for anything else email hello@vettedlance.com and we reply within 30 days. You may also complain to your local data-protection authority.

Children

Vettedlance is for people aged 18 and over.

Changes

We will update the date above and tell account holders about material changes.